Check In and Check Out Procedures
The arrival and departure dates you provide on your application are used to assign housing. Housing is generally very tight and finely scheduled. It is very important that you arrive and depart on the dates you submitted. If you arrive a day early, we may not have space for you or your cabin may not be open yet. Your departure date is especially important since someone is likely going into your space the day you leave. You should contact the Administration office immediately if your arrival and/or departure dates change.
Everyone must check in at the RMBL Administration office upon arrival. There you will receive your housing assignment and any messages or mail that we have received for you. You will also confirm the dates and conditions of your stay, and review pertinent information regarding RMBL. You will then be directed to the Accounting Office to review your billing information and summer charges with RMBL Senior Staff Accountant, billy barr. Only upon completion of these tasks will you be considered officially checked in. Business hours are Monday - Friday 8-12 & 1-5. If arriving after 5 pm please let us know.
Everyone must check out at the RMBL Administration office before departing from Gothic. It is very important to notify us of your departure so that you are not billed for any additional days and so that we know when a cabin has been vacated. Please submit a Cabin Check Out Form (available here or in the Administration office) at least two (2) days before your scheduled departure, and schedule a cabin inspection. Please note: Damage fees will be assessed for cabins not cleaned to RMBL standards. You will then be directed to the Accounting Office to review your billing information and to pay your summer charges. Only upon completion of these tasks will you be considered officially checked out. We appreciate your cooperation with this check out process.
Early Arrival/Late Departure
Some research teams need to arrive in Gothic early in the summer, before all systems are up and running smoothly. Others need to stay late into the fall, long after the summer water is turned off and most staff have left. Those of you in these situations will find irregular mail delivery, infrequent trash service, no water and other less-than-ideal situations. The combination of our financial situation and the extreme seasonality of our operations due to climate necessitates these difficulties. We try to minimize them as much as possible, but you need to recognize that life in Gothic in April, May, September or October is very different than in the summer.
Any questions regarding checking in or out should be directed to the RMBL Administrative office.