Checking out with the Administration Office and the Accounting Office

Important Note on Scheduling
The arrival and departure dates you provide on your housing request are used to assign housing. Housing is generally very tight and finely scheduled. It is important that you arrive and depart on the dates found on your housing reservation. If you arrive a day early, we may not have space for you or your cabin may not be open yet. Your departure date is also important, as someone is likely moving into your space the same day you leave. If you’d like to change your arrival or departure date, please contact the Administrative Office.

Departing
Everyone must check out at the RMBL Administration office before departing from Gothic. Depending on your housing situation, you may need to schedule a cabin inspection before your departure. When you check out, your cabin must be in as good or better condition than when you arrived, or you will be charged a cleaning fee. If you have roommates residing in your cabin, you must communicate with them about what common areas and tasks you are responsible for, and which areas and tasks they will complete. If you are uncomfortable discussing this with your roommates or have difficulty resolving these matters, please please contact the Administrative Office.

Please depart before 11 am on your day of departure. We often have people arriving the same day as someone else is leaving so adhering to the check-in and check-out times is extremely important to have the cabin available for the next person.

Damage or Cleaning Fees
Damage or Cleaning fees will be assessed for cabins not cleaned to RMBL standards. If your cabin requires cleaning after you depart, you will be assessed a minimum fee of $50 per hour so the cabin can be professionally cleaned.

Any questions about checkout, and cabin cleaning should be directed to the Administrative Office.

Review your bill and coordinate payment
Bills are prepared on a weekly basis for those who left during the prior week. At least two days prior to your departure, log on to the RMBL Portal and confirm the details of your housing and meal reservations to be accurate. You are responsible for your reservation information being correct, and that information is what is used to draft your summer bill. If you have selected “someone else will pay” during your reservation, that person will instead receive your bill.

Once you receive your summer bill, please review for accuracy. If you are paying the bill, you’ll notice payment is due within 15 days of the invoice date. If you are passing the bill along to your university or other institution for payment, it is your responsibility for coordinating payment. Please be reminded that RMBL charges late fees for overdue invoices.

Any questions or concerns on billing should be directed to Ben Calvin. You may also stop by the Accounting Office, located in the Willey Laboratory Building, room 200.